Whether your business is in services, retail, hospitality, manufacturing or any other industry, business continuity and data security are at the top of your priority list. There are real reasons to be concerned:
1- Risk of Disaster is Real
Natural disasters, wars, theft and pandemics are a fact of life. Unfortunately most people have been touched by these events directly or indirectly.
2- Downtime is Costly
If your systems are down or if your team is unable to access the data and tools they need to run their operations, then this can have a devastating impact on your business and your customers.
3- Local Backups are Dangerous and Unreliable
The question is always asked whether it is easier for someone who wants to access your company's systems and data to access them on your premises or from the Cloud. The short answer is: 99% of the time, from your premises. Most companies' security infrastructure, whether it's IT security or physical security, falls far short of the quality levels of professional data centres.
The Cloud is the safest place to have your data. It ensures business continuity and a higher level of security. Leading companies like Microsoft have developed Cloud solutions that provide security and accessibility as well as flexibility, and can result in significant cost savings over time.
One of the best ways to get started is to move your ERP to the Cloud and use cloud-centric collaboration tools like Microsoft 365, previously Office 365. Microsoft 365, with its familiar tools like Word, Excel, Outlook and Teams, can easily extend your teams' accessibility, allowing them to collaborate and get their work done from anywhere.
ERP is the backbone of any business, and moving your ERP to the cloud will be a catalyst that helps your business achieve business continuity and greater security.
ERPs like Microsoft Dynamics 365 Business Central (formerly Dynamics NAV or Navision) work closely with Microsoft 365 to link ERP operations with collaboration and communication tools to streamline operations across the organization.
Business Central is designed to work from the cloud. Your teams can use it from their web browsers, mobile phones and tablets. Built on the Microsoft Azure cloud, Business Central gives you an out-of-the-box tool that provides the best security and ensures business continuity.
For organizations currently running on NAV or an on-premise version of Business Central, and wish to move to the cloud, there are two options:
Upgrade to Business Central on the Cloud
Use a cloud that is set up and optimized for hosting the ERP such as the Xenatus Cloud to securely host your ERP.
Once on the cloud, Business Central offers a plethora of security options:
1- Data Access Controls
Dynamics 365 Business Central has a built-in security system to protect databases from unauthorised access. With any security system, you can specify which users are allowed to read or modify the data.
2- User Roles and Permissions
These are security privileges that allow you to perform a range of actions and define your access to data depending on the role assigned to each user. Business Central suggests a set of roles by default.
3- Access Rights
Based on the role system, access rights mark the entities to which the user has access.
4- User Sessions
By default, sessions have a 24-hour time limit to disconnect. However, additional protection can be added to shorten the time users have to log in again.
5- Change Logs
Business Central stores the information about changes made in the system. In this way, the application administrator can, among other things, track what changes the user has made, monitor when a user has accessed certain information, whether records have been deleted, and what type of update has been made in the system.
6- GDPR Compliance
Dynamics 365 Business Central, as a cloud services provider, takes GDPR into account to a great extent. Microsoft's dedicated Compliance Manager is a cross-Microsoft cloud service solution specifically designed to help organisations meet complex obligations such as the GDPR.
Within Business Central, data-based security restricts access to customer data. In addition, field-level security ensures that you can protect sensitive data such as sexuality, ethnicity, and religion.
7- Authentication
Dynamics 365 Business Central uses the Azure AD authentication method. Other authentication methods ensure the security of your Dynamics 365 data. Users can have different policies that restrict access by real-time risk, user location, application, or devices.
8- Encryption
Business Central Online uses encryption to help protect tenant data:
Data is encrypted at-rest by using Transparent Data Encryption (TDE) and backup encryption.
Data backups are always encrypted.
All network traffic inside the service is encrypted by using industry standard encryption protocols.
To learn more about how Dynamics 365 Business Central can help you take control of your business-critical data, Xenatus is here to help. Contact us and we will tell you how to protect your business data and stay secure in the cloud with Dynamics 365 Business Central.
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