Maritime

Specifically built and optimized for the Maritime industry, the Xenatus Maritime Solution equips clients with a state of the art comprehensive solution that alleviates tedious administrative work, adds new features and tools that help companies enhance their services and product offerings, and increases productivity and efficiency.
   
The Xenatus Maritime Solution is built on a single world class platform (Microsoft Dynamics NAV / Dynamics 365 Business Central). All the modules are built within NAV and are fully integrated.
   
Customers who use the Xenatus Maritime Solution distinguish themselves in the market by:  
   
  • Increasing their efficiency and staff productivity
  • Streamlining their in-house processes from the Inquiry stage to the final invoicing stage
  • Reducing administration efforts and manual reporting needs
  • Increasing customer retention
  • Attracting new sophisticated clients
  • Increasing product offerings with a multitude of functionality
  • Maintaining customer’s requests with full traceability even after they have been invoiced

Features

 
   
ERP
 
  • Microsoft Dynamics NAV (Dynamics 365 Business Central)
  • Expandable modules for all client operations
  • Fully integrated with Microsoft Office including copy paste from Excel
INQUIRY MANAGEMENT
  • Segregation between Sales, Own Service and Service Coordination cases
  • Maintaining all details about the inquiry including related vessels, terminal details and problematic equipment
  • Auto-creation of sales quotations with standardized reports
  • Definition of sales prices and purchase prices for 3rd party suppliers to provide profitability per case
  • O365 Email Integration with ability to track interactions via email per customer/contact/vessel
  • Email Templatization
CRM
  • Leads and Contacts management
  • Easily convert Contacts to Opportunities and then to Accounts
  • Sales Quotation Automation
  • Sales Quotation Templatization
  • Profitability per Quotation
  • Commercial Analysis tables and reports providing daily, monthly, yearly commercial evaluations
  • Auto-Folder creation of Folder directories per case for documentation storage
  • Annual Survey Reminders per Customer/Vessel
  • 3rd Party Airtime Sales Integration
  • Automated and flexible periodic billing
DOCUMENT MANAGEMENT
  • Link documents to Contacts, Customers, Vessels or Transaction
  • Automate follow-ups for document renewals
OCR
  • Automatically record transactions in the ERP from incoming documents
  • Reduce data input
PAYROLL/HR
  • Payroll for various jurisdictions built in the ERP
  • Complete HR functionality including self service
PURCHASING
  • Drop-Shipment Purchase Order Auto-Creation based on defined suppliers and prices
  • Standard Purchase Orders with Warehouse Management
  • Approval Workflows
LIBRARIES
  • Vessel Library: Library of all Vessels per Customers including relevant vessel information
  • Terminal  Library: List of terminals per vessel including model numbers, serial numbers, manufacturers etc…
  • Port Library: List of all ports per country with standard ISO codes
BUSINESS INTELLIGENCE
  • Daily Commercial Reports
  • Profitability Reports
  • Sales Analysis
  • Receivables & payables KPIs
MAILING, SURVEYS & AUTO-REMINDERS
  • Automatically send reminders to clients and staff for outstanding tasks
  • Automatic email reminders to clients
  • Conduct Customer & Vessel Survey
GDPR TOOLS
  • Scan your database for any personal information
  • Ensure that personal information is automatically encrypted and deleted based on strict controls
  • Provide reports based on GDPR requirements
HARMONIZED COA & MASTER DATA
  • Easily control CoA standards across all managed companies
  • Create single CoA master template and replicate new accounts to specific companies with the click of a button
  • Manage any Master Data from a single location
CLOUD SOLUTION
  • Available on premise or on the Cloud
  Organizations that are involved in the Maritime services industries rely on an established foundation of deep trust with their clients who entrust them with their most precious assets. The approach to choosing the right systems, infrastructure, and services for these organizations has to reflect and enforce that foundation upon which their business is built. World class, time proven solutions implemented and supported by world class teams are the only acceptable approach.     At Xenatus Global, we view our business in very much the same way and are thus the natural fit for this industry. The solutions we bring to the table are time tested, highly stable, and adaptable. The solutions are always available on premise and on the Cloud. Hosted on Microsoft Azure global leader in ERP applications hosting; we give our clients the very best that the industry has to offer.

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